Rules for using Warp It
How to contribute or claim resources
The Warp It system has been developed to make the transfer of resources between owners simple and easy. The system has been developed after 10 years in the furniture and equipment reuse sector. There are a lot of problems inherent in transferring equipment - which can be avoided with some straightforward guidance.
To make sure the transfers of ownership are efficient legal and safe, the following guidelines should be followed - as well as the Transfer of Ownership form and the Terms and Conditions.
Contributing resources
The contributing party should describe goods accurately. The upload form has been designed to make this process as easy as possible. Where you see a [?] hover over it for guidance.
Correct dimensions, for example, are essential for ensuring an item can be reused in what is often a confined office space. If a desk is transferred and the size is incompatible with the space available, the whole process has been a waste of time and resources.
The contributor assigns ownership of the donated goods to the claimant. The contributor makes no warranty or representation of any kind, either expressed or implied including (without limitation) any warranty of merchantability or fitness for purpose in relation to the receipt or use of the donated goods.
Although it’s possible to list just about any asset that can be legally transferred on Warp It, including furniture, equipment, stationery, consumables and laboratory equipment, in order to comply with University requirements, please ensure all items meet the following criteria before listing:
· The item is not an IT issued asset
IT issued assets
It is essential that all IT assets issued by IT Services within the last 4 years are returned to IT Services at end-of-life or when no longer required. IT Services will then reissue these assets internally. Visit IT Services or contact servicedesk@liverpool.ac.uk for more information.
For further information, please contact warpit@liverpool.ac.uk
The item is not a data holding device
Data holding devices not issued by IT Services
As a large, research-intensive University, IT and data holding devices may also be procured outside of IT Services, such as through research projects or temporary contracts. Additionally, laboratory and specialist equipment may be connected to such devices in order to function.
It is essential that all data holding devices that have not been issued by IT Services, are sent to partner organisation, Restore, for secure data destruction followed by resale, donation or recycling. This includes all devices capable of generating, holding or storing University data, such as phones, tablets, computers, laptops, and equipment, as well as those running University software or licenses and/or connected to University networks.
Visit IT Services or contact servicedesk@liverpool.ac.uk for more information.
The item does not contain confidential information
Confidential Waste (Paper, CDs, Magnetic Tape, X-rays, Video Tapes, ID Cards)
It is essential that all confidential documents and media are processed securely, according to the University's policies on information management, information security and data protection.
Confidential documents should not be placed in standard paper recycling bins.
Unless securely shredded onsite using a cross-cut shredder and placed in general waste, all confidential documents must be placed in the dedicated confidential waste consoles available across campus. Where unavailable, a collection may be arranged by contacting the Information & Record Management Team.
Visit Information & Record Management or contact recman@liverpool.ac.uk for more information.
The item is not (nor is contaminated with) a hazardous substance
Hazardous Substances and Contaminated Assets
It is essential that all hazardous substances and contaminated assets are managed and processed in accordance with the Codes of Practice developed and maintained by the Safety Advisor's Office.
An asset may be contaminated if it has come into contact with hazardous substances, such as biological agents, hazardous solids, liquids or gases, radioisotopes, fuel(s) and asbestos.
It is also essential that these items are not co-mingled with uncontaminated waste or reuse streams.
Visit the Health & Safety Intranet or contact the Safety Advisor's Office on 0151 794 3244 for more information.
You have the necessary permissions and authorisation to list the item.
Assets with a value > £25,000
It is essential that the Statistical Returns and Capital Equipment Accounting (FEC) Team are contacted prior to the transfer or disposal of capital equipment (i.e assets with a value greater than £25,000), as you may need to complete an Asset Disposal Form or Asset Transfer Sheet.
Visit Finance or contact fecman@liverpool.ac.uk for more information.
Claiming Resources
When claiming items, the claimant takes responsibility for the ownership of the item. It is recommend in all cases that claimants make an appointment to view the products of interest before committing to ownership. It is important that claimants satisfy themselves that the products meet their requirements.
Second hand equipment is not covered by manufacturers' guarantees.
The Claimant must acknowledge and agrees that:
a) The donated goods will be for the use of the claimant only;
b) The claimant must ensure that the donated goods are safe and fit for their purpose.
c) The claimant accepts the donated goods entirely at its own risk and the contributor is not responsible for any injury or harm resulting from the use of donated goods.
d) The claimant indemnifies, releases and holds the contributor harmless from and against all claims, damages, loss, expense and liability, both direct and indirect, of whatsoever nature arising from or in connection with the donated goods.